Terms and Conditions

Terms and Conditions

Projector Hire, is hereinafter referred to as the “Owner”
The person(s) or corporate body entering into a rental agreement with the Owners is hereinafter referred to as the “Hirer”
The equipment which is provided to the Hirer under the Rental Contract includes all physical items of hardware, cables, documentation, accessories and packing delivered to the Hirers hereinafter referred to as the “Equipment”
“The Contract” means the contract between the Owner and the Hirer for the supply and rental of the Equipment
“The Quotation Contract” means the contract between the Owner and the Hirer for the supply and rental of the Equipment
“Rental” is the provision of the Equipment by the Owners to the Hirer for the Hirer’s use for an agreed period and at an agreed cost and subject to these Terms & Conditions

Insurance

It is the responsibility of the Hirer to arrange adequate insurance for the equipment at all times.

Rental Period

The Contract shall commence on the day of the order.
The Contract shall terminate on the day of collection.

Rental Charges

Charges for the hire of the Equipment shall be payable at the daily, weekly or monthly rates specified in the Quotation Contract
Should the Equipment not be made available for collection by the Hirer upon the contractually agreed termination date, the Hirer is responsible for continued costs at the relevant rates as detailed in the Quotation Contract. Should the Hirer return or make the Equipment available mid term, the Owner reserves the right to charge the Hirer the full term costs detailed in the Quotation Contract.
All charges are exclusive of transportation to and from the Hirers site and insurance unless otherwise agreed in the Quotation Contract.
All charges are exclusive of Value Added Tax

Orders

An Order will only be accepted in the form of a completed Quotation Request produced by the Owner will only be accepted in the form of an original document, signed by the Hirer
Extension to the Order, during the original contractual term, will require completion and return of an ‘extended contract agreement’.
The Owner reserves the right not to accept an, or extension to Order, at their sole discretion.

Payment

Following initial advance payment, thereafter terms are based on monthly invoice payable in advance
Failure to remit payment in advance of the rental term may, at the discretion of Owner, result in the termination of the Rental Contract.
Late payments, during the agreed Rental Contract, will incur an ‘interest’ penalty, charged at 4% per month

References

Prior to accepting any order, the Owners may at their discretion request references

Acceptance

The Hirer shall satisfy himself that the Equipment as supplied corresponds to the delivery note and is in working order. Any part of the Equipment found to be faulty, or not found to correspond with the delivery schedule, shall be notified to the Owners within one working day of receipt of the Equipment. Failure to do so will render the Hirer responsible for the payment of the hire up to the time of notification.

Suitability

It is the Hirer’s responsibility to ensure that the Equipment as supplied is, if necessary, compatible with existing installations, and is suitable for all the Hirer’s requirements

Substitution

The Owners reserve the right to substitute the Equipment proposed for the Rental with alternative Equipment of an equal or higher specification. On termination of the Rental the Hirer may not substitute any Equipment delivered by the Owner.

Equipment Location

The location of the Equipment, during the Rental, should remain at the delivery address and should only be relocated upon completion of a ‘change of location’ contract.
The Owners should be granted access to the premises where the Equipment is located at all reasonable times and with reasonable notice to inspect, maintain or remove the Equipment under the terms stipulated herein.

Modification to Equipment

The Equipment shall not be altered, modified or adjusted without the Owners’ prior written consent.

Care of Equipment

The Hirer shall at his own expense keep the Equipment in good condition and not subject it to any misuse or wear and tear over that consistent with normal and reasonable use. Maintaining where applicable the manufacturers’ recommendations.
i) In addition to the aforementioned, in the case of monitors, the Owner will not accept any form of screen burn, under the classification of misuse, and will charge the Hirer the cost of a replacement unit
ii) In addition to the aforementioned, in the case of Laptops, the Owner will not accept overcharged/dead batteries, under the classification of misuse, and will charge the Hirer the cost of a replacement battery
iii) In addition to the aforementioned, in the case of Printers, the Owner will not accept increased use in excess of the page count stipulated in the Quotation Contract and will charge the Hirer the cost of all consumables

Equipment Failure

In the event of Equipment failure the Owner requests immediate notice from the Hirer. Should the Hirer not provide the Owner with the opportunity to rectify the failure, the Owner reserves the right to pass on the full rental costs relating to the said rental contract.
Should the Equipment failure prove to be due to misuse or the fault of the Hirers existing Equipment, the Owner reserves the right to pass on the said repair costs and engineering charges to the Hirer.
The Owner, in the event of Equipment failure, will make every endeavour to repair or replace said Equipment with the same or comparable, within one working day, at no charge to the Hirer within a maximum radius of 30 miles from the Owners offices. A reasonable charge will be made for replacement if the address is over 30 miles.

Loss & Damage

During the Rental it is the responsibility of the Hirer to insure against both Loss & Damage of the Equipment
In the event of any loss or damage it is the responsibility of the Hirer to notify the Owner immediately in writing
It is the responsibility of the Hirer to make good to the Owner all loss or damage to the Equipment.
It is the responsibility of the Hirer, upon termination of the Contract, to keep all Equipment safe and free from damage until collection is made by the Owner or the Owners agent
Upon return of the Equipment the Owners will inspect the Equipment for any loss or damage. If any loss or damage is discovered, other than fair wear and tear, then the Owners shall notify the Hirer of such loss or damage within a reasonable time. The Hirer shall be responsible for compensating the Owners for any costs incurred in repairing or replacing the Equipment and any loss of revenue to the Owners whilst the Equipment is not available for hire.
In the event the Hirer disputes the costs or liability and wishes to inspect the Equipment, the Hirer must give notice in writing of his intentions within 48hours of the Owners initial report. The Hirer must then inspect the Equipment within 7 days of giving notice of his intentions, otherwise the Hirer must accept the valuation costs notified to him by the Owners

Software

All software and associated documentation supplied is the property of the Owners
The Hirer is granted the right to use the Software only for the term of the Contract
The Software shall only be used as part of the Equipment with which it is rented
All Software and documentation supplied by the Owner is subject to copyright Law

Termination by the Hirer

The Rental will terminate at the expiry date last notified in writing or by facsimile, unless an extension is agreed with the Owners and confirmed in writing or by facsimile
In the event the Hirer wishes to terminate the Rental prior to commencing the Contract, the Owner reserves the right to enforce a cancellation charge based on the following structure
i) Notice given by the Hirer in excess of 1 week prior to the contractual commencement date incurs a 15% penalty of the gross rental.
ii) Notice given by the Hirer less than 1 week and greater than 2 days prior to the contractual commencement date incurs a 50% penalty of the gross rental.
iii) Notice given by the Hirer less than 2 days prior to the contractual commencement date incurs a 100% penalty of the gross rental
In the event the Hirer wishes to terminate the Rental whilst within the Contract period, prior to the expiry date, the Owner reserves the right to enforce a cancellation charge equal to 100% of the rental charges due under the Rental Contract

Termination by the Owners

The Owners may terminate the Rental if the Hirer is in breach of these Terms & Conditions, or is in default of any payment due, or in the Owners view may become in breach or default during the period of Rental.
In the event of the Owners terminating the Rental they shall be entitled to enter the Hirer’s premises and remove the Equipment without notice to the Hirer. The Owners are hereby indemnified by the Hirer in respect of any damage or loss to the Hirer or any third party resulting from the exercise of the Owners of their rights herein reserved. This shall include the Owners recovering all amounts outstanding and payable as a result of such action.

Liability

The Hirer expressly acknowledges that the Owners are not the original manufacturer or supplier of the Equipment, and that the Equipment has been selected by the Hirer as suitable for its purpose. The Hirer accordingly agrees and acknowledges that all conditions, warranties or representations whether express or implied or statutory or otherwise in respect of the Equipment or its fitness for any particular purpose are hereby expressly excluded.
The Owner accepts no liability for any damage, loss, injury, or death or from any claim or proceedings arising from the said rental contract, other than where death or personal injury arises from our proven negligence
The Owner shall not be liable for repairing, maintaining or replacing equipment which is used in conjunction with the Equipment, which is not subject to this agreement

Ownership

The Equipment is and shall remain the sole property of the Owners.

Dispute

Any dispute between the Owners and the Hirer arising from the Rental of the Equipment or these Terms & Conditions shall be subject to English Law and shall be resolved by arbitration in the Slough County Court or the Arbitration Service in London. Each party being responsible for their own costs..

Delivery & Collection

All times or dates quoted for delivery of the equipment are given in good faith but without any responsibility on the part of the Owners. The delivery will take place during Monday to Friday between the hours of 9.00am to 5pm unless otherwise agreed.
Should the Hirer wish to make their own arrangements to collect the equipment, insurance of the equipment during transportation is the responsibility of the Hirer. Delivery will be made to the premises stipulated by the Hirer and detailed as equipment location on the completed Quotation Contract.
The Owner will arrange collection of the equipment from the location detailed on the completed Quotation Contract during Monday – Friday, between the hours of 9.00am to 5.00pm on the next working day immediately after the termination date.
Should the Owners, or their transport agents, not be able to delivery/collect the Equipment as arranged, the Hirer may be liable for additional charges.

Packaging

All packaging supplied with the Equipment shall be held by the Hirer during the period of the Rental and shall be used to re-pack the Equipment for its safe return to the Owners.
If the original packaging is not used for the safe return of the goods, the Owner will not accept liability for any damage incurred to the Equipment during transportation. The Owner will undertake to report the damage to the Hirer within 24-hours of its arrival back to the Owner premises.

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